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STATE-SPECIFIC

         ✦  "satisfactory evidence" statement per CA Notary Public Handbook (2025) page 11, bullet 4 

                (instead of having to handwrite it in every journal entry, just mark the checkbox )

          ✦  all and only California-authorized notarial acts (pre-printed so just mark the checkbox)

          ✦  designated areas for signer and 2 credible witnesses

          ✦  checkbox for sole credible witness personally known by notary

          ✦  omits notary's personal knowledge of signer (banned since 2008)

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EFFICIENT yet COMPREHENSIVE

          ✦  35 document types (pre-printed so just circle it)​

               but log only 1 notarial act per journal entry per ​CA Secretary of State "Notary News" (Jan 2020) page 5, line 5

                which states "each notarial act must be a separate journal entry, and each notarial act must include the date, time

                and type of official act."  This means that each journal entry may contain only one notarial act (i.e. notarized     

                document) even if you are a California Signing Agent / Certified Notary Trust Delivery Agent  / Estate Planner. 

                             Official notary authorities agree (both inside and outside of California):  ​

   🔔  2018 - If notarizing multiple documents at the same time for a signer, each notarial act must be indicated       

          clearly in the journal.  Ditto marks do not meet the requirements.  A complete entry is necessary to provide

          a complete record of the notarial act.  If more than one document contains notarized signatures,

          "a separate line must be used for each document" in your notary journal.  

          CA Secretary of State "Notary News" (Jan 2018) page 2, line 13 - page 3, line 8; and page 5, lines 1-2 

   🔔  2024 - To avoid risk of prosecution for a misdemeanor ... Notary Public Seminars, Inc. warns all California     

          notaries to use a separate journal entry to log each of multiple documents for the same signer.  

          Notary Public Seminars, "Can I record multiple documents in one Journal line item?" (Sep 23, 2024)

   🔔  2024 - The California Secretary of State just unequivocally affirmed that "Each notarized document must be

          captured in the journal separately" and that "grouping all the documents together on one line in the journal

          is not permissible."  CA Secretary of State (Oct 3, 2024)

   🔔  2025 - The National Notary Association (NNA) continues to urge notaries that "a separate, complete entry

          for each individual notarization" is required of all notaries in California, Hawaii and Pennsylvania, even when

          mulitple documents are signed by the same signer at the same time.  NNA, "Can I Record Multiple     

          Documents In One Journal Entry?" www.NationalNotary.org (Sep 8. 2025)

​          ✦  7 identification types for signer (pre-printed)

          ✦  ID agency checkboxes: CA DMV & US State Dept (never handwrite either again)

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METHODICALLY ORGANIZED: log  data beside 4 intuitive tabs:  (1) Notary Service (2) Signer (3) Witness & (4) Document

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WELL-PROPORTIONED: for large handwriting & long document names  

 

ALL-INCLUSIVE: created exclusively for every California notary whether 

  Signing Agent (LSA/NSA)

  Certified Notary Trust Delivery Agent (CNTDA)

  Estate Planner attorney or paralegal or

   general Notary Public​​​​​​​​​​​​​​​​​